Billing & Invoicing Staff full_time

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.

At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.

Job Summary

Under limited supervision, the Billing & Invoicing Staff (Accounting Staff III/IV) prepares, distributes, and reconciles timely / accurate invoices and supporting documentation to our government and commercial space clients that are contract and FAR compliant. The contract types include grants, cost reimbursable, time and materials, and firm fixed price. The full invoicing cycle is inclusive of analysis, accruals, actuals, and reconciliations. In addition, this role collaborates with internal organizations from signed contract to contract close-out. The department environment is dynamic, interesting, and innovative.

Work Model

This position is a hybrid work model with anticipated onsite work presence required (3) days per week in El Segundo, CA, and remote up to (2) day per week, or as business conditions allow.

What You’ll Be Doing

• Prepares accurate invoices with supporting documentation based on contract requirements, corporate practices, and government regulations
• Maintains billing schedules to ensure contracts are billed on time
• Keeps actively engaged with the Contract Billing Manager and the Billing Team
• Assists internal and external customers regarding billing inquiries
• Prepares general ledger journal entries to record billed and unbilled activity during the fiscal month
• Participate in related activities when assigned

What You Need to be Successful

Minimum Requirements for the Accounting Staff III:

• Have an inquisitive nature! Be a pro-active self-starter! Strive for process improvements!
• Bachelors degree in Accounting, Finance, or related discipline
• Six or more years of progressive experience preparing, reviewing, and submitting accurate invoices and/or financial reports to multiple government customers within prescribed deadlines
• Experience with government contracting regulations (e.g., FAR, DFAR, NASA), rates (e.g., overhead, CAS-414, and fee) and different contract types (CPFF, FFP, T&M, Grants, etc.)
• Experience working with SAP systems (e.g., SAP S/4/Dassian) and Excel
• Excellent written, verbal, communication, and interpersonal skills with a customer service focus
• Position requires working a standard 5-day schedule and working more than standard working hours, particularly during fiscal year-end close (September through November)

In addition to the above, the minimum requirements for the Accounting Staff IV includes:

• Ten or more years of progressive experience preparing, reviewing, and submitting accurate invoices and/or financial reports to multiple government customers within prescribed deadlines

How You Can Stand Out

It would be impressive if you have one or more of these:

• CPA with public accounting experience
• Experience submitting electronic invoices using Invoice Processing Platform (IPP) and/or Wide Area Workflow (WAWF) and other methods as required by the contract
• Advanced hands-on experience with SAP S/4/Dassian and Microsoft Excel
• Experience preparing supporting schedules for inclusion in Incurred Cost Claim filings
• Strong knowledge of accounting standards, practices, and procedures
• Experience preparing journal entries, general ledger account reconciliations, and performing month-end close activities

We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business.  The grade-based pay range for this job is listed below.  Individual salaries within that range are determined through a wide variety of factors including but not limited to education, experience, knowledge and skills. 

(Min – Max)

$73,800 – $139,800

Pay Basis: Annual

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans

• Paid holidays, sick time, and vacation

• Standard and alternate work schedules, including telework options

• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire

• Flexible spending accounts

• Variable pay program for exceptional contributions

• Relocation assistance

• Professional growth and development programs to help advance your career

• Education assistance programs

• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at ieo.mailbox@aero.org. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.