Capella Space stands at the forefront of synthetic aperture radar (SAR) satellite technology and signal intelligence. We provide customers in governments, academia, and commercial sectors with reliable information that enables unparalleled understanding of the world. Our mission is centered on delivering timely and reliable Earth imagery, supporting diverse applications in defense & intelligence, disaster response, energy, environmental monitoring and more. Utilizing cutting-edge technology, Capella Space designs, manufactures and operates an advanced constellation of SAR imaging satellites. Our market-leading SAR satellites are complemented by an unmatched data infrastructure and automated ordering and delivery platform for fast, reliable insights where and when customers need it most.
Recognized for our technological prowess, Capella Space was honored as one of the 10 most innovative companies in Space in 2023 by FASTCOMPANY. Capella Space is an internationally trusted Earth Observation data provider, working closely with the U.S. Space Systems Command, U.S. Space Force, NASA, U.S. Air Force, U.S. Navy, U.S. National Reconnaissance Office, the Canadian Government and more to make unclassified, high-resolution SAR data more accessible.
What Makes Capella Unique?
Capella Space is a highly collaborative team environment, providing an opportunity to work with some of the brightest minds in the space industry, though no prior space experience is needed. We’re looking for people excited about tackling seemingly impossible challenges, learning new skills and concepts, and helping each other achieve success. Our mission and our products are meant to understand the whole world and help everyone in it – regardless of race, creed, or any other distinction. We encourage you to bring your unique perspective to help make us stronger, including applications from those who are traditionally underrepresented in tech.
Position Overview: As a Contract Administrator at Capella Space, you will join a dynamic and innovative team rapidly scaling and supporting contracts that span a broad gamut, including software licenses, partner agreements, government contracts, international agreements, non-disclosure agreements (NDAs), and reseller agreements, ensuring comprehensive coverage for significant diverse growth and business needs. Reporting to the Sr. Director of Contracts & Supply Chain, your primary responsibility will be to manage, review, and maintain company contracts to ensure compliance, accuracy, and adherence to organizational policies.. This role involves coordinating with internal departments, managing NDA’s, electronic filing/organization of contracts, negotiating contract terms, supporting business development reviews, and managing contracted deliverables. This position requires a deep understanding of legal and contractual frameworks, exceptional organizational skills, negotiation skills, and the ability to thrive in a dynamic and rapidly evolving space environment.
Role Responsibilities:
- Contract Lifecycle Management
- Act as a point of contact for contract-related queries and support.
- Draft and prepare contracts using standard templates.
- Act as a key liaison between internal teams and external parties during contract lifecycle management process.
- Coordinate the signing process using physical and/or digital tools.
- Implement and manage Contract Lifecycle Management (CLM) software for efficient workflows.
- Track and monitor contract milestones, obligations, and deliverables to ensure compliance.
- Automate routine processes like alerts for key dates, approvals, or renewals.
- Manage Contract workflows to ensure timely task execution.
- Proactively monitor contract expiration dates and initiate the renewal process when appropriate.
- Conduct periodic customer audits to assess compliance with contractual obligations.
- Continuously refine processes and documentation to enhance efficiency, accuracy, and user experience.
- Compliance and Risk Management:
- Ensure Contracts comply with relevant laws, regulations, company policies and industry standards.
- Identify potential risks in Contracts and work collaboratively with Legal and project teams to develop risk mitigation strategies.
- Stakeholder Collaboration:
- Collaborate with internal stakeholders, including project managers, engineers, and finance teams, to ensure Customer requirements and contractual obligations are met.
- Foster positive relationships with external partners, clients, and subcontractors.
- Work closely with finance, legal, engineering, operations, supply chain, and project management teams to ensure alignment on contract terms.
- Documentation and Record Keeping:
- Maintain accurate and organized contract files, ensuring all relevant documentation is stored securely, distributed appropriately, and is easily accessible.
- Generate reports and summaries for management review.
- Prepare and present regular reports on contract status and other relevant metrics to senior management.
- Ensure all contract documentation is accurately maintained and filed in accordance with company policies.
- Continuous Improvement:
- Stay abreast of industry trends, regulations, and best practices to continuously improve contract administration processes.
- Propose and implement enhancements to streamline process workflows and increase efficiency.
Qualifications
- Required
- Bachelor’s degree in business administration, supply chain management, law, or a related field.
- Minimum of 6+ years of experience as a Contract Administrator and Subcontract Administrator preferably within the aerospace industry.
- Strong understanding of contract law, commercial agreements, and government contracting.
- Detail-oriented with strong organizational and analytical abilities.
- Excellent negotiation, communication, and interpersonal skills.
- Familiarity with relevant industry regulations and standards.
- Proficiency in contract management software and Microsoft Office Suite.
- Ethical and professional conduct, with a commitment to maintaining the highest standards of integrity.
- Ability to obtain and maintain USG Security Clearance
- To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR), Capella Employees must be a U.S. citizen, lawful U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum, or be eligible to obtain the required authorizations from the U.S. Department of State and/or the U.S. Department of Commerce, as applicable. Learn more about ITAR here.
- Desired
- Advanced degree or relevant certifications (i.e. CPCM, CFCM, CCCM).
- Experience with FAR and DFAR requirements.
- SaaS, DaaS, and/or License Contract experience
- Lean / Six Sigma training or certification.
- Security clearance
Working Conditions:
- Full-time position, hybrid based in an office setting.
- Occasional travel to customer sites and industry conferences may be required.
- May involve extended hours to meet project deadlines and resolve urgent contractual issues.
Compensation
The annual salary range for this role as it is posted is $95,000.00 – $155,000.00. The final job level and annual salary will be determined based on the education, qualification, knowledge, skills, ability, and experience of the final candidate(s), specific office location and calibrated against relevant market data and internal team equity. Benefits listed in this posting may vary depending on the nature of your employment with Capella Space.
Benefits/Perks
In addition to an opportunity to take part in an innovative, collaborative and fast-growing business with a highly motivated and skilled team, we also take pride in taking care of our employees. Here are just a few ways that we show our appreciation:
- We provide extensive medical coverage, including strong vision and dental plans, flexible spending accounts, and additional supplemental health options.
- Stock option grants for new hires
- 401K Plan to invest in your long-term retirement goals
- Generous Parental Leave
- Paid Flexible Time Off Policy
- Lifestyle Spending Account
- Commuter & Parking Benefits
- Mental Health Resources
- Monthly Phone Stipend
- Daily provided lunches and stocked kitchens.
- Furry friends? We’ve got you covered with dog-friendly work environment & them with pet insurance options
Equal Opportunity Statement
Capella Space is an equal opportunity employer, committed to creating a diverse and inclusive workplace, and upholding equitable hiring practices.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic under federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws, including the CA Fair Chance Initiative for Hiring Ordinance. We actively encourage members of recognized minorities, women, Veterans, and those with disabilities to apply, and we work to create a welcoming and supportive environment for all applicants throughout the interview process. If you need assistance or require an accommodation during the job application process, please notify recruiting@capellaspace.com
To learn more about us, explore our site: https://www.capellaspace.com/ and follow us on X and LinkedIn to see our SAR imagery!
