Executive Assistant, OCIO full_time

Job Summary 

The Office of the Chief Information Officer (OCIO) consists of two organizations. EIS ( Enterprise Information Services) and Security and Environmental Health and Safety (EHS). EIS is responsible for Aerospace’s classified and unclassified enterprise IT environments and support a wide range of components, including equipment, collaboration tools, communication systems, security measures, and business, technical, and scientific tools. Security & EHS provides quality services and solutions to safeguard people and the environment, secure and protect company information and assets as well as enhance operational efficiency for the Corporation. 

We are seeking an experienced and driven Executive Assistant to provide strategic administrative support to the Vice President, Office of the Chief Information Officer, and their team, that contributes to implementing the goals of the organization. As an integral member of the organization’s management team and focal point for the group, the individual provides collaborative administrative leadership to ensure effective and efficient group operations. They are proactive and take initiative to solve problems independently with autonomy to positively impact the productivity and efficiency of the organization and its leader(s). This person contributes to key business-related decisions, takes ownership of processes and procedures, and works closely with leaders, colleagues, and customers across the enterprise to ensure the organization runs smoothly and meets internal/external deadlines.

Work Model

This is a full-time position based in Crystal City, VA which requires 100% onsite work.

What You’ll Be Doing

• Executes strategic, proactive, and complex calendar/meeting/event planning, management, and conflict resolution
• Arranges complex travel coordination, logistics, and expense reporting for leadership
• Manages the coordination of employee support for the group/division/sub-division (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
• Organizes and prioritizes critical issues and information for the executive(s) to facilitate efficient decision making​
• Leads special projects, tracks, and drives completion of actions items and deliverables​
• Manages group, corporate, and customer reports/deliverables/org charts (compile/edit/publish)
• Act as a partner, representative, and point of contact for executive with frequent interaction with Board of Trustees, corporate management, various levels of internal management, as well as government customers, contractors, and other high-level officials
• Drafts and prepares various correspondence, emails, letters, presentations on behalf of executive(s) 
• Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination
• Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency, and industry-lead technical best practices​
• Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency
• Leads by training and mentoring division admins and is a role model by demonstrating professionalism, team collaboration, technical expertise, and leadership behavior that is consistent with the company’s values​

What You Need to be Successful

Minimum Requirements:

• High School Diploma, GED or equivalent
• Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Expert-level technological fluency across a wide range of tools and platforms​ such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams, Skype and Zoom
• Mastery of communication & interpersonal skills: leadership, collaboration, resiliency, strategic thinking, problem-solving, emotional intelligence, judgment, business acumen, and decision making, across all levels of the organization​
• Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
• Ability to work independently and/or lead a team to proactively deliver innovative solutions and resolve issues with minimal direction
• This position requires the ability to obtain and maintain a TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

How You Can Stand Out

It would be impressive if you have one or more of these:

• Prior experience as an executive admin or similar role
• Familiarity with enterprise software packages such as Concur, Workday, JIRA, Confluence
• Familiarity with Aerospace corporate organizational structures, policies, processes, and practices

Leadership Competencies

Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:

• Operate Strategically
• Lead Change   
• Engage with Impact   
• Foster Innovation   
• Deliver Results  

Ways We Reward Our Employees

During your interview process, our team will provide details of our industry-leading benefits.

Benefits vary and are applicable based on Job Type.  A few highlights include:

• Comprehensive health care and wellness plans
• Paid holidays, sick time, and vacation
• Standard and alternate work schedules, including telework options
• 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
• Flexible spending accounts
• Variable pay program for exceptional contributions
• Relocation assistance
• Professional growth and development programs to help advance your career
• Education assistance programs
• An inclusive work environment built on teamwork, flexibility, and respect

We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.

Equal Opportunity Commitment

The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at ieo.mailbox@aero.org. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.