Functional Support Admin 2 – Special Programs full_time

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE TYPE: Top Secret

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

AOA Xinetics (AOX), a wholly owned Northrop Grumman Space Systems, Payload and Ground Systems Division Business Unit, is a leading supplier of complex electro-optic and photonic systems and subsystems that control and manipulate light waves for a variety of applications. We are seeking a Functional Support Administrative Assistant 2 to support our Special Programs Business Area located in East Hartford, CT. This position is 100% on-site.

Learn more about AOX at https://www.northropgrumman.com/who-we-are/aoa-xinetics

Overview

Reporting to the East Hartford Director of Programs, the Functional Support Admin will support our Program Managers and be responsible for a variety of administrative tasks and activities within a dynamic, fast-paced, and highly technical work environment.  The ideal candidate will be organized, proactive, and adept at handling multiple tasks simultaneously.

Role and Responsibilities:

• Provide general administrative support including prioritizing, deconflicting, and scheduling meetings, managing calendars, handling quick turn requests, monitoring upcoming needs and proactively preparing for future requirements

• Attend staff meetings, publish agendas, track action items and ensure deadlines are met

• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations

• Make travel arrangements and process expense reports in a timely manner

• Assist in collecting, summarizing, and organizing data for reports and presentations

• Prepare drafts documents, coordinate reviews, and ensure timely submission of deliverables

• Compile and analyze data to generate reports, statistics, and presentations as needed

• Serve as a point of contact for internal and external stakeholders, answering queries and redirecting queries as necessary

• Provides data and information to others for Special Programs processes and procedures

• Manage and/or support special projects as assigned

• Identify opportunities for process improvement within administrative functions and assist in implementing solutions

• Collaborate with other administrative assistants and team members to provide seamless support across functions as needed

 Basic Qualifications: 

• High School diploma or equivalent and a minimum of 5+ years’ professional experience as an Administrative Assistant or Project Assistant or similar experience

• Strong interpersonal, verbal, and written communication skills

• Ability to handle confidential information with discretion

• Attention to detail and problem-solving skills

• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities with ability to prioritize tasks and manage time effectively

• Intermediate to high level expertise with MS Office Suite (Word, Excel, Outlook, PowerPoint, and MS Project)

• Ability to obtain and maintain a Top Secret security clearance

• US Citizenship is required

Preferred Qualifications: 

• Strong proofreading and document preparation skills

• Active Top Secret clearance

Salary Range: $44,600.00 – $74,400.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate’s experience, education, skills and current market conditions.

Employees may be eligible for a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.