Virgin Galactic is seeking a Senior Legal Specialist with five plus (5+) years of relevant experience to join our dynamic and fast-paced Legal Department.
Responsibilities
- Drive contract review process and workflow efficiencies in the contract management system, including supervising contract finalization and execution and internal approval processes.
- Supervise corporate entity compliance, including drafting and filing corporate annual reports with the Secretary of State, conduct research on Secretary of State websites, correspond with internal accounts payable team to timely pay Delaware franchise taxes for entities, and ensure annual reports’ deadlines are met.
- Research laws and investigate issues as directed by attorneys.
- Manage litigation discovery requests, calendar due dates, collaborate with internal teams and outside counsel, ensure timely response, and maintain related records.
- Craft emails and other written correspondence, prepare agendas for meetings as instructed by attorneys
- Supervise the renewal of System for Award Management (SAM) Registrations for various legal entities, manage annual business license renewals, and ensure all deadlines are met.
- Responsible for daily operations of the outside law firm/vendor invoices, including managing new attorney engagement letters, resolving billing issues and coordinating with external billing specialists to process invoices.
- Prepare analysis and manage monthly outside law firm/vendors accruals process and produce reports in Legal Department’s invoicing system, collaborate with internal accounting team, and identify and implement ongoing process improvements.
- Manage organization of fully-executed contracts and legal documents, as needed, in electronic format within legal drive.
- Schedule meetings on behalf of attorneys, including reserving conference rooms.
- Prepare and submit travel receipts/expense reports in expense management software on behalf of attorneys.
- Using advanced skills and knowledge to facilitate or complete complex legal documents such as pleadings, correspondence, reports and/or memoranda from minimal instructions and in support of assigned legal team; secures appropriate signatures and authorizations and mails or routes as designated.
- Prepares responses to legal correspondence per oral instruction or independently; obtains required signatures and in some cases, mails over own signature.
Required Skills and Experience
- Bachelor’s degree in a related field preferred and/or paralegal certificate from an accredited college or university. In lieu of degree, equivalent education and/or experience may be considered.
- Minimum of 5 years of experience in a law firm and/or corporate in-house legal department.
- A positive, team-player attitude, and eagerness to help others.
- Experience with contract management system and invoicing system (Legal Tracker, formerly Serengeti, and Ironclad experience is a plus); litigation experience a plus.
- Ability to function independently with minimal supervision.
- Ability to maintain strict confidentiality, professionalism, and discretion.
- High degree of organizational and time management skills with ability to prioritize tasks and responsibilities and shift when necessary.
- Critical thinking and problem-solving skills to identify and resolve issues efficiently.
- Strong attention to detail, efficient and resourceful with strong follow-up and follow-through skills.
- Exceptional communication and interpersonal skills, with the ability to collaborate effectively.
- Strong technical skills, especially in Microsoft Suite.
- Excellent grammar, spelling, and proofreading skills, ensuring written materials prepared are complete, concise, and error-free.
The annual U.S. base salary range for this full-time position is $79,300.00–$121,000.00. The base pay actually offered will vary depending on job-related knowledge, skills, location, and experience and take into account internal equity. Other forms of pay (e.g., bonus or long term incentive) may be provided as part of the compensation package, in addition to a full range of medical, financial, and other benefits, dependent on the position offered. For more information regarding Virgin Galactic benefits, please visit https://vgcareers.virgingalactic.com/global/en/benefits
Who We Are
Virgin Galactic is transforming humanity’s relationship with space. By making it more open and accessible, we are connecting the world to the love, wonder and awe inspired by space travel, helping to create new opportunities for the benefit of life on Earth. Whether it’s supporting cutting-edge research missions for scientists and students, or offering life-changing experiences for the adventurers among us, Virgin Galactic is THE spaceline for Earth. Such an audacious vision requires a team as driven as they are curious – one capable of redefining the boundaries of what’s possible.
Export Requirements
To conform to U.S. Government export regulations, applicant must be a U.S. Person (either a U.S. citizen, a lawful permanent resident or a protected individual as defined 8 U.S.C. 1324b(a)(3) or be able to obtain the required authorization from either the U.S. Department of State or the U.S. Department of Commerce. The applicant must also not be included in the list of Specifically Designated Nationals and Blocked Persons maintained by the Office of Foreign Assets Control. See list here.
EEO Statement
Virgin Galactic is an Equal Opportunity Employer; employment with Virgin Galactic is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, gender identity, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status.
DRUG FREE WORKPLACE
Virgin Galactic is committed to a Drug Free Workplace. All applicants post offer and active teammates are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. This can include pre-employment, random, reasonable suspicion, and accident related drug and alcohol testing.
PHOENIX EMPLOYMENT REQUIREMENTS
For individuals seeking employment at our Phoenix Mesa Gateway Airport facility, employment is contingent upon you obtaining and maintaining a TSA authorized security badge. This includes initial and annual mandatory background checks that are governed by TSA, and conducted by the Phoenix Mesa Gateway Airport badging office.
